Privacy and cookie policy PARETIFY

PRIVACY AND COOKIE POLICY

Latest update: August 2024

1.0 INTRODUCTION

1.1 This privacy policy describes how PARETIFY ApS processes your personal data.
As part of our business, we record and use information about you (personal data). We do this to offer you the best advice and help you understand how you use your own data and we do this to comply with our agreements with you and to fulfill various legal requirements.

We always do our utmost to protect your personal data in accordance with applicable law. Our firm belief is that your data is your data. You are the owner and PARETIFY ApS will never pass on data that can be attributed to your person to third parties.

1.2 The legal entity responsible for the processing of your personal data is
PARETIFY ApS is the data controller for the processing of the personal data that we have received about you. You can find our contact details below.

PARETIFY ApS
Vestergade 19
DK-1456 Copenhagen K
CVR no.: 41710497 Email: info@paretify.com

All inquiries to us regarding your personal data can be made via the contact information listed in section 1.2

2.0 GENERAL PROVISIONS ON PERSONAL DATA

2.1 Why do we process your personal data?
We process personal data when:

You or your employer have entered into an agreement with us to answer surveys, specifically your preferences and experiences, cf. Article 6(1)(b) of the General Data Protection Regulation. This could be, for example

Customer service
Consulting services
Administration
Identification and authentication of you as a customer etc.

You as an individual have given us consent to use your personal data for a specific purpose, cf. Article 6(1)(a) of the GDPR. This may be, for example

Marketing purposes, including sending newsletters, developing new products and preparing analyses

We are legally obliged to do so, cf. Article 6(1)(c) of the General Data Protection Regulation: The Money Laundering Act, the Tax Control Act, the Bookkeeping Act or the Data Protection Act.

This is necessary to pursue our legitimate interests, cf. Article 6(1)(f) of the GDPR.

For example, to prevent misuse or loss and to strengthen IT and payment security. In this context, we only process your personal data if our interest clearly outweighs your interest in us not processing your personal data.

2.2 What personal data do we process about you?
We process different types of general personal data depending on the purpose for which it is processed, including

Basic personal data, e.g. your name, email address, role (title), seniority, year of birth, employment and organizational affiliation according to the agreement entered into between your employer and PARETIFY ApS

Your preferences and assessments of issues relevant to your experience as an employee. Depending on the focus your employer has chosen, this could be within salary, gross salary elements, benefits, terms, tasks, career development, leadership, colleagueship and other issues relevant to your work

Information about the services we provide to you, including how you use them and your preferences in this regard – we do this to improve our and our partners’ products, services and technologies.

We do not process sensitive personal data about you.

2.3 Where do we collect your personal data from?
We collect your personal data from:

Yourself, e.g. when you fill out a profile, you call us or you communicate with us electronically or similar

Via your employer and in accordance with the data processing agreement between PARETIFY ApS and your employer

Cookies, see more details in our cookie policy

Third parties, such as public authorities and your bank, as well as publicly accessible databases such as the CPR register, OIS or the land registration system

The actual use of the web app

2.4 How long do we keep personal data?
We store the personal data you provide us with for as long as permitted by law, and we delete it when it is no longer necessary to fulfill the purpose for which it was collected upon expiry of the agreement with your employer or if your working relationship with your employer ends. No personal data / personally identifiable data will then be stored by PARETIFY ApS.

2.5 Who do we disclose your personal data to?
We may share your personal data with third parties in certain cases, for example if

We disclose information about you to public authorities where we are required to do so by applicable law.

We share your personal data with credit reference agencies. If you default on your obligations to us, we may report you to credit rating agencies and/or warning registers in accordance with applicable law.

In connection with IT development, hosting and support, we transfer personal data to data processors located either within the EU/EEA or in a third country if there is an adequate level of protection.

We may share your personal data with our advisors, such as law firms, if necessary.

2.6 Profiling and automated decisions
Profiling is a type of automated processing of your personal data. For example, we use profiling and data modeling to offer you certain services and products that meet your preferences, to prevent money laundering, price services and products, detect fraud and risk of fraud, assess the likelihood of default and for marketing purposes.

Automated decisions
With automated decisions, we use our systems to make decisions based on the information we have about you. For example, we use automated decisions to prevent fraud. Automated decisions enable us to ensure that our decisions are fast, fair, efficient and correct based on the information we have.

2.7 How do we store your data?
We have taken technical and organizational measures to prevent your personal data from being accidentally or illegally deleted, published, lost, impaired or disclosed to unauthorized persons, misused or otherwise processed in violation of the law.

For example, we store personal data on computers with restricted access located in controlled facilities. The internal security measures are continuously monitored.

Personal data is stored within the EU/EEA, but may also be transferred to and used in a country outside the EU/EEA. Such transfer of your personal data is carried out in accordance with applicable legislation. Only employees with a specific and relevant need to know will have access to your personal data.

3.0 WHAT RIGHTS DO YOU HAVE?

As a private individual, you have the following rights:

3.1 Access to your personal data
You can gain insight into the personal data we process, including where it comes from and what we use it for. You can find out how long we store your data and who receives information about you to the extent that we disclose your personal data. However, your right of access may be limited by law or be exempt from the right of access.

3.2 Manual processing
You can gain insight into how an automated decision was made and the effects of the decision, and you are entitled to manual processing of any automated assessment.

3.3 Right to object
In certain cases, you have the right to object to our processing of your personal data. This applies when the processing is based on our legitimate interest.

3.4 Objection to direct marketing
You have the right to object to our use of your personal data for direct marketing purposes, including profiling related to such purpose.

3.5 Rectification or erasure of your personal data
If the personal data processed about you is incorrect, incomplete or irrelevant, you are entitled to have the data rectified or erased subject to the restrictions imposed by applicable law or rights to process your personal data. These rights are referred to as the “right to rectification”, “right to erasure” and “right to be forgotten”.

3.6 Restricted use
If you believe that the information we have registered about you is incorrect or if you have objected to our use of the information, you can demand that we restrict the use of the information for storage. The use will only be restricted until the accuracy of the data can be confirmed or until it can be verified whether our legitimate interests outweigh your interests.

If you are entitled to request us to delete the information we have registered about you, you can instead request us to restrict the use of this information to storage. If we only need to use the information we have registered about you to assess a legal claim, you may also request that other uses of the information be restricted to storage. However, we may be entitled to use the data for other purposes, including to assess a legal claim or if you have given your consent.

3.7 Withdrawal of consent
You can withdraw consent at any time. Please note that if you withdraw consent, we may not be able to offer you certain services or products. Please note that we will also continue to use your personal data, e.g. to fulfill an agreement we have made with you or if we have a legal right to do so.

3.8 Data portability
If we use data based on your consent or an agreement and the processing of the data is automated, you have the right to receive a copy of the data you have provided in an electronic machine-readable format.

4.0 OTHER

4.1 Updates
We update this information about our processing of personal data regularly. In case of a change, the “updated” date will be changed.

Any changes to this information about our processing of personal data will apply immediately to you and your personal data. If changes affect how your personal data is processed, we will take reasonable steps to tell you about the changes.

4.2 Right to complain
If you are dissatisfied with how we process your personal data, you can always write to us using the contact information in section 1.2.

You can also file a complaint with the Danish Data Protection Agency, Borgergade 28, 5, 1300 Copenhagen K, tel. no. 33 19 32 00 or via e-mail to dt@datatilsynet.dk. You can also read more on their website www.datatilsynet.dk.

COOKIE POLICY

PARETIFY ApS uses cookies on websites.

What are cookies?
A cookie is a small text file that is placed on your computer or other IT equipment. It allows your computer to be recognized and collects information about which pages and features are visited with your browser. But cookies cannot see who you are, what your name is, where you live or whether the computer is used by one or more people. Nor can they spread computer viruses or other harmful programs.

The law states that we can store cookies on your device if they are strictly necessary to ensure the provision of the service you have explicitly requested to use. For all other types of cookies, we must obtain your consent.

What cookies do we use and why?
We use the following cookies:

Necessary cookies to make the website usable by enabling basic functions such as page navigation and access to secure areas of the website. The website cannot function properly without these cookies
Preference cookies that enable our website to remember information such as language or the region you are in
Statistics cookies that help us improve the user experience on our website and customize the experience to your needs

Marketing cookies used to track visitors across websites. The intention is to show ads that are relevant to the individual user.

Third-party cookies on our website
Some of the marketing cookies that are activated on your device when you visit our website and have accepted the cookies are owned by third parties who process the data that these cookies provide access to.

How long are cookies stored for?
The length of time cookies are stored on your device varies. Some cookies remain on your computer after you close the browser, while others are deleted after 30 minutes or when the browser is closed.

How do I delete cookies?
You can always reject cookies on your computer by changing the settings in your browser. Where you find the settings depends on which browser you are using. However, you should be aware that if you do this, there are many features and services on the internet that you cannot use.

All browsers allow you to delete your cookies collectively or individually. How you do this depends on which browser you are using. Keep in mind that if you use multiple browsers, you need to delete cookies in all of them.

At https://minecookies.org/cookiehandtering you can read more about cookies and get instructions on how to delete cookies on different browsers.